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Control · Policy & Approval

Policies

Plain-English rules. AI-graded enforcement. Changes persist to the database.

Active policies
8
0 drafts
Total rules
28
Across all categories
Auto-decisioned
96.4%
Last 30 days
Avg decision time
1.8s
Per expense
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Global Travel — Airfare

Active

All entities · owner Priya Sharma · updated Mar 14

USINUK
Economy class
Hard-block
Required for flights < 6h
Premium economy
Allow
Allowed for flights 6–10h, grade L6+
Business class
Soft-flag
Grade L8+ or flights > 10h
Advance booking
Soft-flag
Flag if < 7 days before departure

Meals — Client & Team

Active

All entities · owner Priya Sharma · updated Feb 28

USINUK
Client meal cap
Soft-flag
$150 / head (soft)
Team meal cap
Soft-flag
$75 / head (soft)
Alcohol
Soft-flag
≤ 30% of total, never exceeds ₹3000/£30/$40 per head
Attendee list
Hard-block
Required for 3+ attendees

SaaS & Software

Active

All entities · owner Marcus Chen · updated Mar 22

USINUK
FinOps pre-approval
Hard-block
Required for new vendor or > $500/mo
Duplicate detection
Hard-block
Block if similar subscription exists
Annual prepay
Soft-flag
Soft-flag if discount < 15%

Hardware Allowance

Active

Global · owner Marcus Chen · updated Jan 11

USINUK
Laptop cap (L3–L5)
Hard-block
$2,000
Laptop cap (L6–L7)
Soft-flag
$2,600
Laptop cap (L8+)
Soft-flag
$3,000 — above requires one-level-up approval
Refresh cycle
Soft-flag
Every 3 years, exceptions require reason

India GST & TDS

Active

Entity: IN · owner Yuki Tanaka · updated Apr 2

IN
GSTIN on vendor invoice
Hard-block
Required for ITC claim
TDS — Professional (194J)
Hard-block
10% if vendor unregistered MSME > ₹30,000
Blocked ITC categories
Soft-flag
Section 17(5) — auto-flagged

Entertainment

Active

Entity: UK · owner Aisha Khan · updated Feb 5

UK
Alcohol > 40% ABV
Hard-block
Blocked
Tobacco / shisha
Hard-block
Blocked
Gift giving
Soft-flag
Declare if > £50 (HMRC benefit-in-kind)

Petty Cash / Imprest

Active

All entities · owner Yuki Tanaka · updated Mar 1

USINUK
Float max
Hard-block
₹25,000 / $300 / £250
Single expense cap
Hard-block
₹5,000 / $60 / £50
Replenishment trigger
Allow
Auto when balance < 20%

Mileage & Ground Transport

Active

All entities · owner Priya Sharma · updated Jan 18

USINUK
US mileage rate
Allow
$0.67/mile (2026 IRS)
India mileage rate
Allow
₹10/km
UK mileage rate
Allow
45p/mile (HMRC AMAP)
GPS verification
Soft-flag
Flag > 15% variance from entered distance